TOSEI CORPORATION

Privacy Policy

Tosei Corporation ("Tosei") meticulously manages personal information and privacy (hereinafter referred to as "personal information") in compliance with the laws, regulations and guidelines of Japan concerning the protection of personal information. Our policies on protection of personal information (privacy) are described below.
Please note that "personal information" as used in this Privacy Policy does not include specified personal information stipulated by laws related to the use of numbers for the identification of specified individuals for administrative procedures (hereinafter referred to as "specified personal information") and define as specified personal information.

1. Obtaining Personal Information

When obtaining personal information, we will specify the purpose for which the information is to be used, and will collect only the information needed for that purpose.

2. Purpose of Use of Personal Information

Tosei will use the personal information it holds for brokerage, proposal and offering of products and services it handles (including sales activities such as information provision, order acceptance, delivery and payment requests and acceptance, and holding activities such as seminars and events), and marketing analysis (Including questionnaire-based market surveys and effect measurement on our services and products). We will not use your personal information for any purpose other than those listed below without your consent.

  1. 1.
    Selling and buying, leasing, brokerage, management and appraisal of real estate
  2. 2.
    Contracting, planning and supervision of building construction, carpentry work, plastering, scaffolding/earthmoving/concrete work, stone work, roofing, electrical work, plumbing, tiling/brick laying/block laying, sheet metal work, steel structure construction, concrete reinforcement placing, glass work, painting, waterproofing, interior finishing work, machinery and equipment installation, insulation work, telecommunications wiring, fittings installation, fire safety facilities construction, and landscaping
  3. 3.
    Contracting of maintenance and management, cleaning and security of buildings and annexed equipment
  4. 4.
    Non-life insurance agency business
  5. 5.
    Insurance agency business under the Automobile Liability Security Act
  6. 6.
    Investment advisory services for real estate
  7. 7.
    Investment corporation management business, investment trust business and investment corporation organizer under the Act on Investment Trusts and Investment Corporations
  8. 8.
    Businesses under the Real Estate Specified Joint Enterprise Act
  9. 9.
    Investment in financial assets such as real estate securitization products, claims and securities
  10. 10.
    Type II financial instruments business under the Financial Instruments and Exchange Act
  11. 11.
    Investment advisory and agency business provided for in the Financial Instruments and Exchange Act
  12. 12.
    Lending of money, guarantee of debt and other financial services
  13. 13.
    Management and leasing of retail, lodging, sports, aged care facilities, recreational and other facilities
  14. 14.
    Any other business incidental or relating to the businesses referred to in any of the foregoing items

3. Sharing of Personal Information

The Tosei Group, with Tosei as its core company, provides various real estate-related services to customers to meet their diverse needs. For this purpose, we may share the personal data of customers that Tosei collects or holds with other Tosei Group companies in accordance with the following:

  1. ⅰ.
    Parties with whom we share personal information
    Companies included in the consolidated accounts of Tosei Corporation based on laws and regulations. Group companies are those in the separately posted list of consolidated subsidiaries.
    • *
      Companies with whom we share personal information are subject to change.
  2. ⅱ.
    Purposes of sharing personal information
    • Tosei Group companies with whom we share personal information use it for the following purposes:
      Development, brokerage, proposal and offering of financial products and services related to the revitalization business, development business, rental business, fund and consulting business and property management business (including sales activities such as information provision, order acceptance, delivery and payment requests and acceptance, and holding activities such as seminars and events), and marketing analysis (including questionnaire-based market surveys on our services and products)
  3. ⅲ.
    Types of personal data we share
    Name, address, date of birth, telephone number, mail address, credit-related information, transaction information and other information necessary for the "Purposes of sharing personal information" listed above
  4. ⅳ.
    Party responsible for managing personal data:
    Tosei Corporation General Affairs Department
    • *
      The address and representative of Tosei are described under 12, below.

4. Ensuring Accuracy

We take steps to ensure that the personal data we handle in our business operations remains accurate and up-to-date within the scope necessary to achieve the purpose of use.

5. Information Security

  1. ⅰ.
    Formulation of basic policy
    As an organizational initiative to ensure the appropriate handling of personal information, we have adopted a basic policy that outlines compliance with relevant laws and regulations, guidelines, etc.
  2. ⅱ.
    Development of rules governing the handling of personal information
    We have established internal regulations and disciplinary rules necessary in our business operations for the handling of personal information and related systems.
  3. ⅲ.
    Systematic security measures
    As systematic security measures for the handling of personal information, we take organizational measures such as appointing information managers in each unit, adhering to our own rules, checking the status of compliance, as well as adopting preventive and safety measures to protect against the improper access to, and loss, destruction, falsification, leakage, etc. of, personal information. We also make efforts to evaluate, review and improve these measures, and build and manage personal information protection systems.
  4. ⅳ.
    Human security measures
    We conduct training for employees on the protection of personal information and disseminate the contents of the training within the Company.
  5. ⅴ.
    Physical security measures
    As physical security measures for the handling of personal information, we determine zones for the management of important information systems, including equipment for handling personal information, and zones for implementing clerical work for handling personal information, and conduct appropriate management (including the prevention of theft and leakage as well as the appropriate disposal of equipment and media).
  6. ⅵ.
    Technological security measures
    As technical security measures for the handling of personal information, we take steps to appropriately control access to equipment, etc. for handling personal information, identify and authorize persons who access personal information, and prevent improper access, etc. from outside the Company and personal information leakage, etc.

6. Notification of Purpose of Use of Retained Personal Data; Disclosure, Correction, Addition, Deletion, Termination of Use, Removal, or Discontinuance of Disclosing to Third Parties of Retained Personal Data; or Disclosure of Records on Provision of Personal Data to Third Parties

If you request notification of the purpose of use of personal data retained by Tosei; disclosure, correction, addition, deletion, termination of use, erasing, or discontinuance of disclosing to third parties of the said retained personal data; or disclosure of records on the provision of personal data to third parties (hereinafter referred to as "requests for disclosure, correction, etc."), we will promptly respond to such requests within the scope reasonable and necessary.

Requests regarding disclosure, correction or other amendment should be made by filling out the form prescribed by Tosei. If the requester is the person to whom the personal information belongs, documentation to verify the person's identity should be submitted with the form. If the requester is an agent, documentation verifying the agent's authority should be submitted together with documentation verifying the agent's identity. We will carry out the requested procedures after receiving such documentation.

Requests regarding disclosure or amendment should be directed to the department listed in item 11 below. Note that fees and postage may be required.

7. Disclosure and Provision of Personal Data to Third Parties

  1. ⅰ.
    We will not disclose nor provide customers' personal data related to personal information to third parties except in the following circumstances. Although we do not currently provide personal data to third parties located outside Japan, should we do so in the future, we will adhere to laws and regulations, guidelines, etc. regarding personal information protection and will appropriately handle relevant matters.
    • We have obtained the customer's consent to disclose or provide the information to a third party.
    • The information is disclosed or provide in non-personally identifiable form.
    • Disclosure or provision of the information is required by law.
    • If we are required to cooperate with national or local governments or parties entrusted by national or local governments in performing their legal duties, and there is a possibility that obtaining the consent of the customer would hinder performance of those duties.
    • Where the provision is required for protecting human life, body or property and it is difficult to obtain your approval.
    • If the provision is required or permitted under the specified laws and regulations.
  2. ⅱ.
    When making disclosure or provision to a third party, we will transfer personal data giving full consideration to safety management, using methods including written documents, mail, telephone, fax, e-mail and digital media. In addition, we will strive to protect personal data through methods including making arrangements with the relevant third party regarding its protection.

8. Handling Information on Our Website

This Privacy Policy also applies to personal information provided by customers via this website.

  1. ⅰ.
    Please refrain from giving us your personal information if you do not agree with the terms of this Privacy Policy and the purpose of use. However, in that case, you may not be able to use certain services provided on this website.
  2. ⅱ.
    Use of IP addresses
    An IP address is a number that is automatically assigned to your computer when you use the Internet. Our Web servers (Internet servers) automatically identify your computer from the IP address. We may use the IP address to identify a specific user only when required to do so by the laws of Japan, or when we judge such details to be necessary to protect Tosei's rights or property, or to protect the customer.
  3. ⅲ.
    Use of Cookies
    Some of the pages provided by this website use cookies. A "cookie" is information that is transmitted to a user's browser through servers by the provider of the page for the purpose of identifying the user's computer or other information terminals and is accumulated in the user's information terminals. Through the use of cookies, we collect information such as the frequency of visits and the pages visited by the user's information terminal. We may provide personal information that contains cookies to third parties, only when such third parties do not use the said personal information that contains cookie to identify, etc. the persons to whom the information pertains. If a third party to whom personal information that contains cookies is provided will use the information to identify, etc. the persons to whom the information pertains, we will take appropriate measures, including obtaining the consent of users of our website in advance.
  4. ⅳ.
    Personal information on linked sites
    This website contains links to various related websites such as those of service providers we partner with ("related sites"). However, please be aware that we are not responsible for protecting personal information on websites operated by third parties, including related sites.

9. Handling of Specified Personal Information

  1. ⅰ.
    Purpose of use of specified personal information
    We will use the specified personal information we collect and hold for the following businesses.
    • Filings related to unemployment insurance and workers' compensation insurance
    • Filings related to health insurance and welfare pension insurance
    • Preparation of withholding records for employment income and retirement income
    • Preparation of payment records for remuneration, fees, contract payments and premiums
    • Preparation of payment records for dividends, distributions of surplus and interest on guaranty capital
    • Preparation of payment records for real estate rental fees, etc.
    • Preparation of payment records for consideration for receiving real estate, etc.
    • Preparation of payment records for consideration for the transfer of trust beneficiary rights.
    • Preparation of payment records for intermediary fees for purchase and sell or renting of real estate, etc.
  2. ⅱ.
    Application
    Sections 1 and 4 through 6 of this Privacy Policy shall apply to specified personal information.

10. Changes to This Privacy Policy

  1. ⅰ.
    We reserve the right to change all or part of this Privacy Policy at any time at our discretion. Any changes to this Privacy Policy will take effect when the updated Privacy Policy is posted on this website. The updated Privacy Policy will also apply to personal information and specified personal information provided through this website prior to the changes to the Privacy Policy.
  2. ⅱ.
    We will make appropriate updates and work to continually improve this Privacy Policy as necessitated by advances in information transmission technology and changes in the needs of society with respect to protection of personal information.

11. Contacting Us

If you have any questions, inquiries or complaints regarding our handling of personal information or specified personal information, please contact us at:

Contact Us

Tosei Corporation General Affairs Department
4-5-4 Shibaura, Minato-ku, Tokyo 108-0023, Japan
Phone: +81-3-5439-8801

12. Name, Address, and Representative of Tosei

Tosei Corporation
4-5-4 Shibaura, Minato-ku, Tokyo 108-0023, Japan
President and CEO Seiichiro Yamaguchi

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